8 Reasons To Hire An Event Planner/Designer For Your Corporate Event

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It is common for people to think that professional Event Planners are going to be expensive. But the reality is that planners know the tips, tricks and contacts that could save you time and money in the long run without sacrificing the quality of your event.

Here are some of our reasons to hire an Event Planner/Designer for your corporate event:

8. Capitalize on our Contacts and ResourcesYAHOO_GENOME_BE_31

A Planner’s rolodex is a gold mine. From lighting to décor to power and more, all the right contacts are at our fingertips. No more web-searching required when we can speed-dial the best canopy vendor to serve your location, or obtain a liquor application for a City park. Because of the number of events we’ve done with tons of different companies, we know the pros and cons of each and can help me make the best choices and stay on-budget.

 

7. You’ll host your event at the right placeSwank Productions Studio 450 Corporate Holiday Party Table Set-up (2)

Where you should host your event- what city and where in the city- depends on the kind of event you’re hosting and what your goals are for the event. Your event planner will help you choose a venue that can actually help you meet your goals for your event. This is something that can affect attendance, sales, and tons of other details.

6. You’ll save time

Nobody has enough hours in the day anymore, so why spread yourself too thin doing something that someone else can do for you more efficiently and effectively? Planners thrive on this activity, and they can organize and execute your event in less time than you ever could, allowing you to focus on other responsibilities.

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5. You’ll save your company money

Event Planners build relationships with suppliers, and we receive discounted rates from vendors that a quality planner will pass on to the client. When you call the same supplier, you are likely to pay their standard rates, which can be higher by as much as 20 percent or more. You’d think because you have to pay the event planner, you’re spending more money, right? Not so. Once we  know what your budget is (and how strict you are about sticking to it), we can work with vendors to save you money on all kinds of things. In the long run, an event planner can actually save you the money you spent hiring him/her, and then some.

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4. Experience

Over time, Event Planners gain extensive knowledge and wisdom regarding events and parties; they know the latest trends, newest venues, the hot colors, budget-saving secrets and details that you may not be aware of if you plan only one or two events annually.

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3. Crisis Management

Despite all the planning, preparation and management, almost every event inevitably encounters an unforeseen problem. You don’t want guests aware of this obstacle and you certainly don’t want to appear panicked. This is when you need a Planner at your side because they know who to call and how to remedy a situation quickly. Whether it’s a missing limo or a fallen wedding gown hem, your Planner can secure the resources necessary to resolve an issue seamlessly and keep the event on track.

 

2. You’ll have a better-looking event IMG_0529

Event planners know that part of what makes for a great event is that it looks and feels great. There are tons of details that you may not think of on your own or even from browsing Pinterest. Things like, did you know that if you angle your audience chairs a certain way, it makes them feel more involved and engaged? Or that if you have different sized vases it can make a room seem more dimensional and have different levels? Event Planners know the tips and tricks to make an event wow your guests.

 

1. You can actually enjoy your eventIMG_8071

When you’re planning an event, doing everything yourself is a very, very big job. And it gets stressful. As soon as you hire an event planner, you can breathe. You can step back, regroup, focus on the things you know the most about, and get a lot of work done. Because someone else is handling the details of the event itself, you can be more productive on the things you do best. Plus, when the event begins, Swank Productions will be monitoring and making sure the logistics are handled so that you can focus on making my guests feel welcome and comfortable and maybe even eat the awesome food you chose!

Remember these the next time your company decides to throw an unforgettable party!

Great Gatsby Wedding Inspiration

SWANK’S Great Gatsby-inspired wedding was an opulent and chic affair, pulling from the richest of source material, and seeking to bring to life the enchantment and wonder of a marvelous bygone era.

The Great Gatsby novel is sprawling and full of ornament and so too was the venue we chose!  Beautiful Hempstead House on Long Island  is a classic gold coast estate restored to its turn of the century glory.  It was the ideal blank canvas for SWANKs creativity to flow! (and we were fortunateas always  to have clients who trusted our design visions implicitly).  Our mission was to beautify and personlize the venue with chic period details and décor evoking the splendor of the roaring twenties but still keeping it modern and not theme(ie)

Invites went out with period art – Gibson girls in the ironic throes of the roaring twenties. On the big day, between ceremony and reception,  guests were greeted with julep-cupped period cocktails.  Lladies with ivory fans and cream-hued parasols strolled the grounds with gentlemen in top hats –all  functional props we provided to shade eyes from the low-angle sun, and  anchoring the period aesthetic.  With top hats tilted and fans a flutter, the guests were treated not only to an amazing array of food and beverage but also to lawn games – bacci ball, croquet, horseshoes and oversized lawn chess were enjoyed by all.

At the escort station, in keeping with the literary design, guests found their names in an antique librarian’s card- catalogue bureau, ensconced in blooms, and draped in flapper pearls. The dinner tables were each named for a character or chapter in the book, and the place settings and floral arrangements were all in lush striking colors of dark browns, deep purples, whites and reds.

I loved seeing the stone walls of one of my favorite venues so magically turn back into a Vanderbilt-esq time- if only for the day – it was a modern take on a twenties grand ballroom, lush with flowers, gleaming with crystal, and alive with the hum of revelers.

As always with all SWANK events…..the details made the day.

Are you planning a Gatsby style event?  We’d love to hear about it!

And if you want to see more of our creative process or the photos of this love story clink these links!

 


Maya Kalman, Event Design Expert & CEO of Swank Productions Maya Kalman is the Founder & CEO of SWANK Productions, a luxury wedding planning, event design and event production company in New York City. Known for her beyond-the-box designs and undying passion for creating extraordinary event experiences, Maya risen to become one of the most well known wedding and event planners in New York City. She has been a featured expert on TNT, NBC Today Show, MTV, Martha Stewart, Food Network, Geraldo Live and many more, and has planned and designed weddings, corporate events and parties for some of the top companies, brands and personalities around the world.
Follow Maya on Twitter, Maya on Facebook

HALLOWEEN WEDDING AT HEMPSTEAD HOUSE

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Check out how we handled the SCARY weather change as we produced our  “Sleepy Hollow” inspired Halloween Wedding at Hempstead House!

http://vimeo.com/36173748Swank Productions Sleepy Hallow Halloween Wedding

 

Photo Gallery coming soon!


Maya Kalman, Event Design Expert & CEO of Swank Productions Maya Kalman is the Founder & CEO of SWANK Productions, a luxury wedding planning, event design and event production company in New York City. Known for her beyond-the-box designs and undying passion for creating extraordinary event experiences, Maya risen to become one of the most well known wedding and event planners in New York City. She has been a featured expert on TNT, NBC Today Show, MTV, Martha Stewart, Food Network, Geraldo Live and many more, and has planned and designed weddings, corporate events and parties for some of the top companies, brands and personalities around the world.
Follow Maya on Twitter, Maya on Facebook

Unique Venues: Top Event Venues with a Lawn

Summer is officially here. Time for Fun, Sun, Picnics & Fireworks!

For lots of people, a great summer “outing” hinges on the ability to be “out on the lawn”.

But WHERE are you going to find a lawn in New York?!(Other than Central Park!)

Well believe it or not there are quite a few amazing venues in NYC (and the surrounding areas) that actually have beautiful grassy lawns!

The Out Hotel: This boutique hotel has a secret and it’s not what you think! It’s their cute and very private courtyards. The Out Hotel likes to boast that their great lawn rivals central parks thanks to its privacy and super comfy beanbag chairs.

Desmond Tutu Center: Enjoy an amazing park-like setting while looking up at some of the amazing Gothic architecture that the center is made up of. You can lie on the grass and easily forget that you’re located right in the heart of Chelsea.

620 Loft & Garden: This garden is famously used in many fashion and entertainment shows, and for good reason! The view affords you glimpses of both Saint Patricks cathedral and Saks Fifth Avenue, but the garden itself is so beautiful there’s no reason to glimpse off the sides. Make sure you take in the reflecting pool and beautifully trimmed hedges.

High Line If you live in New York, you’ve probably walked the High Line, but did you know that you can rent it out for private events? Areas on the Highline can be rented out, with locations that can accommodate up to 250 guests. Talk about a unique New York summer experience!

The Timeshare Backyard, 145 Ludlow Street. Leave it to New Yorkers to make the best of an empty lot by turning it into a beautiful lawn space! As we all know having a backyard in the East Village(or anywhere in the city!) is real estate gold. Well lucky for us, you can now rent the perfect summertime backyard by the hour at 145 Ludlow. Stop settling for baking on the tar roof of your apartment building and break out the slip and slide on this lush grassy transformation of a vacant lot.

Yankee Stadium & Citi Field: You don’t need to be a baseball fan to appreciate the iconic landscapes of New York’s two home fields, but it certainly helps. Enjoy the lawns that have been part of cultural milestones all while rousing up a classic New Yorker question; The Yankees or the Mets?

Elevated Acre Located in the heart of the financial district, this space is a FULL ACRE of plush green grass. Come out here for an event or just to lie around and eat your lunch.

 

 

 

J Equestrian Center at Hamilton Farm Golf Club: If you are an equestrian lover at heart THIS is an AMAZING venue! I PROMISE your nose will NEVER be able to tell that horses were once in there! Located in Gladstone, New Jersey, you’ll feel like you’re travelling through time when you enter the restored

Hempstead House- Don’t let the Long Island address scare you, this AMAZING estate is only 30 minutes out of NYC. The building itself is beautiful, but the real breathtaking aspect is the sprawling manicured lawn with sweeping views of the Long Island sound.

Brooklyn Society for Ethical Culture- The home for the Brooklyn Society for Ethical culture is a gorgeous mansion overlooking prospect park. But you don’t need to head to the park to enjoy the outdoors, this venue is home to the largest private garden in the city

 

 

Oheka Castle: If your dream was to be married in the gardens of Versailles, Oheka is the perfect  alternative. A genuine castle surrounded by one of the most magnificent gardens we have ever seen, this is THE lawn venue. The craziest part (and most jealousy inducing) is that years ago, somebody actually lived on these amazing grounds.

The Brooklyn Picnic House The picnic house is the perfect summer location. Open to both people looking for a private event venue as well as everyday park goers, there’s no reason not to enjoy the restored pavilion area surrounded by a vast open meadow

The Liberty House The liberty house, about one mile from Liberty Park, offers a wonderful outdoor terrace during the summer months. Features include fire pits, cabanas, and tables placed amongst the gardens. If you feel like being in Liberty Park itself, try dining there for brunch or dinner which offers classic views of the Statue of Liberty, Manhattan Skyline, and the Hudson River!

And if none of those venues work for your event…..we have absolutely been known for bringing truck loads of sod in to create a lawn anywhere we want one!

Do you have a favorite venue that has a lawn of some sort?  Let me know!!!