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8 Reasons To Hire An Event Planner/Designer For Your Corporate Event

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It is common for people to think that professional Event Planners are going to be expensive. But the reality is that planners know the tips, tricks and contacts that could save you time and money in the long run without sacrificing the quality of your event.

Here are some of our reasons to hire an Event Planner/Designer for your corporate event:

8. Capitalize on our Contacts and ResourcesYAHOO_GENOME_BE_31

A Planner’s rolodex is a gold mine. From lighting to décor to power and more, all the right contacts are at our fingertips. No more web-searching required when we can speed-dial the best canopy vendor to serve your location, or obtain a liquor application for a City park. Because of the number of events we’ve done with tons of different companies, we know the pros and cons of each and can help me make the best choices and stay on-budget.

 

7. You’ll host your event at the right placeSwank Productions Studio 450 Corporate Holiday Party Table Set-up (2)

Where you should host your event- what city and where in the city- depends on the kind of event you’re hosting and what your goals are for the event. Your event planner will help you choose a venue that can actually help you meet your goals for your event. This is something that can affect attendance, sales, and tons of other details.

6. You’ll save time

Nobody has enough hours in the day anymore, so why spread yourself too thin doing something that someone else can do for you more efficiently and effectively? Planners thrive on this activity, and they can organize and execute your event in less time than you ever could, allowing you to focus on other responsibilities.

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5. You’ll save your company money

Event Planners build relationships with suppliers, and we receive discounted rates from vendors that a quality planner will pass on to the client. When you call the same supplier, you are likely to pay their standard rates, which can be higher by as much as 20 percent or more. You’d think because you have to pay the event planner, you’re spending more money, right? Not so. Once we  know what your budget is (and how strict you are about sticking to it), we can work with vendors to save you money on all kinds of things. In the long run, an event planner can actually save you the money you spent hiring him/her, and then some.

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4. Experience

Over time, Event Planners gain extensive knowledge and wisdom regarding events and parties; they know the latest trends, newest venues, the hot colors, budget-saving secrets and details that you may not be aware of if you plan only one or two events annually.

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3. Crisis Management

Despite all the planning, preparation and management, almost every event inevitably encounters an unforeseen problem. You don’t want guests aware of this obstacle and you certainly don’t want to appear panicked. This is when you need a Planner at your side because they know who to call and how to remedy a situation quickly. Whether it’s a missing limo or a fallen wedding gown hem, your Planner can secure the resources necessary to resolve an issue seamlessly and keep the event on track.

 

2. You’ll have a better-looking event IMG_0529

Event planners know that part of what makes for a great event is that it looks and feels great. There are tons of details that you may not think of on your own or even from browsing Pinterest. Things like, did you know that if you angle your audience chairs a certain way, it makes them feel more involved and engaged? Or that if you have different sized vases it can make a room seem more dimensional and have different levels? Event Planners know the tips and tricks to make an event wow your guests.

 

1. You can actually enjoy your eventIMG_8071

When you’re planning an event, doing everything yourself is a very, very big job. And it gets stressful. As soon as you hire an event planner, you can breathe. You can step back, regroup, focus on the things you know the most about, and get a lot of work done. Because someone else is handling the details of the event itself, you can be more productive on the things you do best. Plus, when the event begins, Swank Productions will be monitoring and making sure the logistics are handled so that you can focus on making my guests feel welcome and comfortable and maybe even eat the awesome food you chose!

Remember these the next time your company decides to throw an unforgettable party!

Winter Wonderland Corporate Holiday Party at Gotham Hall

Winter Wonderland Holiday Event at Gotham Hall

Corporate holiday party theme takes SWANK’s designs to the ends of the earth.

How to transform a space is always the challenge, and particularly challenging when that space is as grand as the ballroom space at Gotham Hall.  For this corporate client , we were tasked with transforming the colossal room into a party theme drawing inspiration from the arctic.  As far as corporate holiday party themes go, ‘Winter Wonderland’ is one of our favorites and an excellent choice for an office holiday party – non-denominational, seasonal, and rich with decorative possibilities.

Tables were sheathed in lustrous silver lamour linens, with votives ensconced in mounded acrylic ice fragments and drifted swirling artificial snow – the juxtaposition of fire and ice as dynamic and beautiful as ever.

Massive eight-foot tall emperor penguins flanked the doorway and greeted guests with their trademark black-tie sophistication.  Their brethren flocked the room, paired off in smaller sizes as centerpieces on the icy tabletops – his and hers penguins with he in bow tie, she in vintage jewels – their very presence added humor and festivity to a party theme which could easily have gone cold.  Standing sentry atop the bar, another eight foot pair seemed to be taking it all in with characteristic aloofness.

To finish the theme, and transform the space completely, SWANK partnered with legendary NYC Lighting design team Bentley Meeker, who made good use of the soaring, vaulted dome.  Using state of the art laser-cut gobos, their team projected a boreal forest of festive evergreen shapes around the ceiling, simultaneously projecting swirling snow dust and oversized six-point snowflakes onto the walls.  With an aurora borealis color story, and a youthful graphic style, the massive space was transformed into a kind of real life snow globe – awe inspiring, dramatic, but also whimsical and fun – all of which your next party should be!

Olympic Themes

The Olympics are competitive, but that’s just the games.

The event itself speaks to something broader and far less partisan: friends and strangers alike coming together in celebration of greatness – it is that theme which makes the Olympics such a perfect theme for parties, events and special occasions – themselves being exactly that – people coming together in celebration of exceptional times or milestones, or in recognition of outstanding achievements – whether those achievements exist in the realms of business, life, or love.

 

As source material, the Olympic games is so layered, so complex and rich with inspiration, that no two Olympic themed parties need ever be the same – one can pull from the historical games at Athens, one could choose a specific event, or a season; one could focus on the athleticism, or on the global communion aspect – literally a thousand ways to approach the subject!

For a corporate Olympic-themed party, Swank’s design story focused on the location of the current games – London,  where the clients offices were celebrating a ten year milestone – and the competitive nature of the Olympics. Games were brought to the venue and medals handed out at the end of the evening.

The décor concept was directly influenced by the Olympic rings, and the medals themselves, as well as a nod to rhythmic gymnastics, with its iconic twirling of ribbons around the athlete.  These floating, spiraling ribbons were used as ‘anti-centerpieces’ lofted above the tables, and shining in Gold, Silver, and Bronze – speaking to the clients ‘onward and upward’ mentality.

With so much history, and so many facets to pull inspiration from, the Olympic Games are as thematically rich as anything, and that richness of spirit translates as well into corporate parties as it would into a Bar/Bat Mitzvah, or social party.

Onward and Upwards!


Maya Kalman, Event Design Expert & CEO of Swank Productions Maya Kalman is the Founder & CEO of SWANK Productions, a luxury wedding planning, event design and event production company in New York City. Known for her beyond-the-box designs and undying passion for creating extraordinary event experiences, Maya risen to become one of the most well known wedding and event planners in New York City. She has been a featured expert on TNT, NBC Today Show, MTV, Martha Stewart, Food Network, Geraldo Live and many more, and has planned and designed weddings, corporate events and parties for some of the top companies, brands and personalities around the world.
Follow Maya on Twitter, Maya on Facebook

Top 10 Summer Venues I Love!

Top 10 Summer Venues I Love!

 

When it comes to Summer Venues & Rooftops for your event,  New York City has TONS to offer!

Here are my favorite Top 10  Summer Venues for Summer Parties in NYC and the surrounding areas.

These are all perfect for events like corporate summer parties, employee appreciation parties, birthday parties  &  rehearsal dinners.

What I really LOVE about all of these event spaces is each venues has an outdoor element but also has an indoor rain solution!

(Always have a plan B!)

 

What’s your favorite Summer Venue?  Let us know!

  • Studio 450  - One of my all time favorite empty loft spaces.  Great for weddings, social & corporate events.  This venue has a special place in my heart…..I was the first bride to get married there :)

  • Barolo - This restaurant has a huge and beautiful back yard with a gorgeous cherry blossom tree in the middle.  Events here is the spring and summer are pure magic!

  • Beekman Beer Garden & Beach - This little know venue all the way down town is a great option if you want the city and the beach at the same time.  Great for social or corporate events it has a huge tent and a man made beach complete with illuminated furniture and fire pits!

  • Randall’s Island - a favorite venue for corporate summer outings and activity based Bar or Bat Mitzvahs.  The property is huge, with tons of sports activity ares and having a tent as a plan B is a huge benefit!

  • Ink 48 Penthouse - talk about a view of NYC!  Even a jaded new yorker would think this penthouse is amazing!  This venue  is perfect for rehearsal dinners or smaller corporate events.  The balcony is huge and the view is to die for…oh yeah and did I mention there is a small pool up there too!

  • Ramscale - this venue is a private apartment / art gallery available for weddings, birthday parties and corporate events.  Its the perfect space for a cocktail style party.  I love the huge terrace that faces the west side highway with views of the city that seem to go on forever.

  • Empire Hotel Rooftop & Pool - this venue is one of my favorite to transform.  A clean fairly empty aesthetic.  Great for corporate or social parties.  3 separate areas that combine as one.  And a retractable roof gives SO many different options for temperature and weather plans!

  • The Terrace Club - A nice size terrace in the middle of everything.  This is the perfect option for the financial crowd!

  • 214 Lafayette Street - talk about hidden gems in NYC!  This is a private apartment that you would NEVER have know was at its location.  You can easily walk by the nondescript graffiti covered facade, but inside is a 6 floor MANSION!  All with full size pool, 2000 square foot garden deck and 30 foot ceilings.  This one is amazing event venue but its NOT cheap…..a day starts at 20k

  • Top of the Garden - this little know venue is a wonderful option for social or corporate events that want to be in the Chelsea area, want a huge white space that’s easy to split up and want a huge rooftop ( with an awning!!!)  This is the venue.

I could keep going on and on, the city has so many great summer venues!  I’ll have to do another blog on my next top ten venues asap!

What are some of your favorite summer venues?!?  I would LOVE to know!

 

 


Maya Kalman, Event Design Expert & CEO of Swank Productions Maya Kalman is the Founder & CEO of SWANK Productions, a luxury wedding planning, event design and event production company in New York City. Known for her beyond-the-box designs and undying passion for creating extraordinary event experiences, Maya risen to become one of the most well known wedding and event planners in New York City. She has been a featured expert on TNT, NBC Today Show, MTV, Martha Stewart, Food Network, Geraldo Live and many more, and has planned and designed weddings, corporate events and parties for some of the top companies, brands and personalities around the world.
Follow Maya on Twitter, Maya on Facebook